The International Organisation for Migration (IOM) is looking for Security Assistant in Chisinau, according to the Terms of Reference below, to start 1 June 2014.

 

Position Title:               Security Assistant

Duty Station:                Chisinau, Moldova

Classification:              Ungraded (€ 1200 per month, payments shall be done in Moldovan Lei

                                        at the UN operational rates of exchange at the month of payment)

Type of Appointment:   Special Contract, with possibility of extension

Organizational unit:       European Union Border Assistance Mission to Moldova and Ukraine

                                    (EUBAM)

 

Estimated Start Date:   01 June 2014

 

Closing Date:                 27 April 2014

Reference code:           SVN 2014/02

 

Core Functions/Responsibilities:

 Under the direct supervision/direction of the National Security Officer (SO), with the overall supervision of EUBAM Head of Mission, IOM Kyiv Chief of Mission, and with technical supervision from the IOM Kyiv Senior Administrative/Security/Legal Officer, the successful candidate will provide general assistance in the safety/security management of IOM staff and EUBAM operations and will perform the following tasks:

 

1. Provide assistance in collaboration, coordination and establishment of networks with other international organizations, government security services and agencies working in the security management field, ensure appropriate lines of communications relating to all aspects of staff safety and security related to the IOM Programme are established and well maintained.
2. Support to conduct facilities and operational safety/security threats assessments/evaluations and provide recommendations, in coordination with the Mission's Operations team, UNDSS, and SSU Operations Centre. He/she will assist to provide relevant technical and strategic analysis on potential threats/risks to staff/IOM programmes and ensure that appropriate safety/security information is disseminated to staff.
3. Develop a comprehensive working knowledge of the IOM-UNDSS Memorandum of Understanding (MOU) related to various security protocols. This will include the Minimum Operating Security Standards (MOSS), Minimum Operating Residence Security Standards (MORSS), UNDSS Mission Security Risk Assessments (SRAs) and the UNDSS Field Security Handbook.
4. Provide assistance in reviewing and monitoring the level of MOSS and MORSS compliance and effectively address all non-compliance findings.
5. Support actions during emergency exercises to ensure that staff are following established security procedures, and provide relevant trainings and refresher trainings to ensure staff members are fully aware of security procedures in the field.
6. Provide assistance in maintaining the EUBAM’s Emergency/Contingency Plans (such as operations and medical evacuation, Business Continuity Plan (BCP), and emergency communications systems).
7. Review staff movements' tracking system and accommodation security procedures. Keeps accurate staff roster/list through the EUBAM.
8. Assist in ensuring timely reporting to the local and/or national authorities, UNDSS and IOM SSU on security incidents.
9. Keep track all security equipment as per IOM procedure.

1. Provide general administrative assistance to the SO.
2. Perform such other relevant duties as may be assigned.

 

Desirable Qualifications:

 Education and Experience:

 

• Completed advanced University degree from an accredited academic institution in Security Management/Social Sciences and or extensive Military experience, Law Enforcement, Disaster (Risk) Management, International Studies, Communications and related disciplines;
• Five years of work experience in security management systems, law enforcement and military disciplines;
• Experience in United Nations missions, international peacekeeping, emergency humanitarian operations, strategic security planning, security training and operational security management with national security agencies, private companies or international organizations is highly desirable, preferably with international experience.

 

Competencies:

 Behavioural:

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Actively identifies opportunities for and promotes organizational change
• Presents goals as shared interests
• Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

 

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

• Establishes realistic resource requirements to meet IOM needs.

 

Technical:

 

• Interfaces with the UNDSS, safety/security counterparts, relevant government agencies, and other stakeholders to prepare adequate responses to security management challenges;
• Anticipates and prepares adequate responses to matters affecting staff safety/security;
• Displays availability outside of regular hours to respond to challenges

 

Languages:

 

• Fluency in English, Romanian and Russian.

 

NOTES:

 

This is a local position opened for citizens and residents of the Republic of Moldova.

 

Appointment is subject to funding confirmation

 

Method of application:      

 

Interested applicants are invited to send their curriculum vitae and cover letter in English both to: iomkiev@iom.int and vacancies_moldova@eubam.org.

 

Please, indicate the position you are applying for in the subject line of your message. Closing date for applications is 27 April 2014 however interested candidates are strongly encouraged to apply sooner.

 

Only pre-selected candidates will be contacted for interview.

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