The IOM Mission to the Republic of Moldova is looking for a Procurement assistant, according to the Terms of Reference below, to start as soon as possible.

Classification: G4, UN Salary Scale

 Reference code: VN 2014/08

 General Functions:

 Under the overall supervision of the Chief of Mission to the Republic of Moldova and direct supervision of Administrative Coordinator, the incumbent will be responsible for the effective implementation of IOM’s procurement policy as well as providing other administrative functions as assigned.

Specific Duties and Responsibilities:

Responsible for the day-to-day procurement requirements of the Mission, as follows:

1. Assist Mission staff on procurement functions in accordance with the Organization's policies and procedures.

2. Source and evaluates local vendors for the Mission in accordance with IOM Procurement policies and procedures. The incumbent shall take the lead in documenting the accreditation and evaluation of all vendors used by the Mission. He/she shall coordinate with the end users to solicit their input in vendor accreditation and evaluation.

3. Negotiates contracts with vendors, suppliers and other partners, in consultation and coordination with Administrative Coordinator.

4. Sourcing of procurement and logistics option.

5. Management of Mission’s procurement files. The incumbent shall ensure that all deliveries or similar actions made by the vendors are properly documented. He/she shall also be responsible for the proper filing and maintenance of all procurement files of the Mission, in accordance with the Procurement Policy.

6. Prepare tenders for procurement transactions for the Mission in consultation and coordination with relevant IOM Chisinau staff.

7. Maintains accurate records of all tenders, quotations and activities taken in association with all procurement.

8. Office Supplies Administration. The incumbent shall ensure that all receipts, issuance and movements of office supplies are properly documented. He/she shall also monitor the stock and order/ request replenishments when required.
9. Receive, inspect, verify and tag all incoming equipment, furniture and supplies and schedule deliveries to end users. Prepare Hand over reports to end users. Collect information on assets management, maintain the records and files on assets management, code and report about the results to the Administrative Coordinator.
10. Conduct annual physical inventory to ensure accuracy of records and location of property, submit reports and other documents for assets disposal or transfer to the Administrative Coordinator.
11. Process the procurement-related workflow in the system (PRISM).
12. Perform such other duties that may be assigned.

 Desirable Qualifications:

 Education and Experience:

• University degree in Business Administration, International Relations, Procurement and Logistics or related field.
• Specialized trainings in procurement and logistics will be an advantage.
• Work experience in field of procurement and logistics.
• Proven proficiency in MS Office applications, MS Word and Excel in particular. Knowledge in Power Point and Visio will be helpful.

Competencies:

• Strong communication and interpersonal skills. Skilful negotiator and good analytical thinker.
• High level of professionalism and ability to work under pressure and adhere to strict deadlines.
• Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.

Languages:

• Fluency in English, Romanian and Russian

  Method of application:      

 Interested applicants are invited to send their curriculum vitae and cover letter in English to: hrchisinau@iom.int

 Please, indicate the position you are applying for and reference code in the subject line of your message.

Closing date for applications is 04 November 2014, however interested candidates are strongly encouraged to apply sooner.

 Only pre-selected candidates will be contacted for interview.

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